Admission Policy

WELCOME TO SFS GUWAHATI

ADMISSION CONTACT DETAILS

We understand that choosing the right school for admission is one of the most important decisions in a child’s educational journey, as it lays the foundation for academic excellence and holistic development.

Your SFS Guwahati Admission Journey Starts Here.

Contact No.: +91 7099043077
📧 Email: [email protected]

St. Francis De Sales (SFS) School, Guwahati, maintains a transparent, inclusive, and merit-based admission process that aligns with CBSE guidelines and reflects the vision and mission of the institution. The following policy outlines the terms, procedures and conditions governing student admissions.

General Admission Guidelines
1. The admission process is designed to be transparent and fair, adhering to CBSE norms and aligned with the vision and mission of the school.
2. The process commences annually in accordance with the school’s official admission calendar.
3. All applications must be submitted online only through the official school portal. SFS promotes equal opportunity and does not discriminate based on caste, creed, gender or religion. However, being a minority institution, preference is given to Catholic students.
4. Admission is open only to grades where vacancies are available.
5. Admission is offered only to students who have successfully completed the previous academic class.
6. Admission to Class XI is granted only to students who have appeared for the Class X Board Examination from a school affiliated with CBSE, ICSE or any recognized State Board.
7. Change of academic stream is not permitted once the student is registered in Class XI.
8. Interaction with students and parents may be conducted as part of the admission process to assess rational knowledge and communication skills along with the baseline assessment.
9. Receipt and submission of the admission form do not guarantee admission to the school.
10. The school reserves the right to shortlist applicants based on the established criteria set by the management.
11. Selected candidates shall receive notifications of admission results via E-mail / WhatsApp within one week from the date of assessment.
12. Admission of shortlisted candidates will be confirmed only upon payment of the New Admission Fees within five (5) days of receiving the selection notification. In case the fee is not received within the stipulated period, the admission offer may be considered declined and the seat may be made available to another applicant.
13. ADMISSION FEES: It is a one-time, non-refundable charge payable at the time of admission towards the administrative and institutional processes involved in enrolling a student. It covers admission processing, student registration, creation and maintenance of academic records, ERP activation, onboarding and academic planning. The Admission Fee is independent of the tuition fee and does not constitute payment towards academic instruction or any quarterly tuition fee. Once paid, the Admission Fee is non-refundable and non-transferable under any circumstances.
14. QUARTERLY TUITION FEES: It is the academic fee charged towards the delivery of education and the maintenance of the school’s academic and institutional ecosystem. The annual tuition fee is divided into quarterly instalments solely for administrative convenience and ease of payment. Each quarterly instalment forms an integral part of the annual fee structure.
15. MID-SESSION ADMISSIONS AND FEE APPLICABILITY: Students admitted during the academic session are required to pay all fees applicable under the school’s approved fee structure. No waiver or exemption of any applicable quarterly fee shall be granted for mid-session admissions except with prior written approval of the School Management under exceptional circumstances.
16. Admission will be treated as provisional until the required documents are submitted within the given deadline. All students must submit the original documents for verification whenever required.
17. The school reserves the right to hold two seats per class/section under the Management Quota.
18. The school shall not entertain requests for change in names of students and their date of birth after admission is confirmed except in cases of spelling errors. Complete name changes shall be accepted only if supported by a court affidavit.
19. The fee structure is subject to change at the discretion of the school management.
20. NON-REFUND POLICY: All fees paid to the school are non-refundable. The Admission Fee is strictly non-refundable. In exceptional situations the school may adjust other fees against future quarterly payments; however, no cash refund shall be issued.
21. The school follows a strict no-donation policy for admissions.
22. If a student fails to report to school continuously for 30 days after payment of the admission fee, the admission shall stand cancelled and withdrawn automatically.
23. A Transfer Certificate (TC) will be issued only after all outstanding dues are cleared and a formal application is submitted at least two working days prior to the intended date of withdrawal.
24. RIGHT OF ALTERATION / MODIFICATION: Management reserves the right to modify, alter or include any other terms and conditions deemed fit in the interest of the Institution. SFS also reserves the right to revise the Fee Structure.

ADMISSION ELIGIBILITY & ASSESSMENT DETAILS

As part of the admission process, baseline assessments and/or interactions are conducted to evaluate the student’s academic readiness and communication skills. The requirement for assessment and interaction varies by grade level, as detailed below:

Class	Age Criteria	Admission Date	Assessment
Class	Age Criteria	Admission Date	Baseline	Interaction
NURSERY	3 – 4 Years	1st September	Yes	Parents & Students
LKG	4 – 5 Years	1st September	Yes	Parents & Students
UKG	5 – 6 Years	1st September	Yes	Parents & Students
Class I	6 – 7 Years	1st September	Yes	Parents & Students
Class II	7 – 8 Years	1st February	Yes	NA
Class III	8 – 11 Years	1st February	Yes	NA
Class IV	8 – 11 Years	1st February	Yes	NA
Class V	8 – 11 Years	1st February	Yes	NA
Class VI	11 – 14 Years	1st February	Yes	NA
Class VII	11 – 14 Years	1st February	Yes	NA
Class VIII	11 – 14 Years	1st February	Yes	NA
Class IX	14 – 18 Years	1st February	Yes	NA
Class IX Foundation Course	14 – 18 Years	1st February	Yes	SFS & Non-SFS Students
Class X	14 – 18 Years	1st February	Yes	NA
Class X Foundation Course	14 – 18 Years	1st February	Yes	SFS & Non-SFS Students
Class XI	14 – 18 Years	1st February	Yes	Non-SFS Students
Class XI DIEP	14 – 18 Years	1st February	Yes	Non-SFS Students
Class XII	14 – 18 Years	1st December	Yes	Non-SFS Students
Class XII DIEP	14 – 18 Years	1st February	Yes	Non-SFS Students

For Class XI, students must have appeared the Class X qualifying examination from a recognized school affiliated to CBSE / any State Board of Education / ICSE.
To get a better insight into the students’ rational knowledge and communication skills, interaction with the students & parents (as applicable) is conducted along with the baseline assessment.

MANDATORY DOCUMENTS FOR VERIFICATION POST ADMISSION

Birth Certificate of the Student.
Marksheet of the most recent final examination (to be submitted after result declaration).
Transfer Certificate / Bonafide Certificate / Provisional Certificate from the previous school (for admission to Classes Nursery – I).
Transfer Certificate from the previous school (for admission to Classes II – XII).
Migration Certificate (applicable only to students transferring from boards other than CBSE).
Caste Certificate, if applicable